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Import Outlook or Calendar(mac)

Import & Export » Import Outlook or Calendar(mac)

On a mac: First, open the calendar app. Then choose the ‘export’ option in the ‘file’ menu and save your calendar as a ical file. Then open Tom’s Planner. And then, click on the import/export button in the top toolbar in Tom’s…

Become a Pro, Tips & Tricks

Tutorial videos » Advanced » Become a Pro, Tips & Tricks

Create a Gantt Chart from Scratch

Tutorial videos » Getting started » Create a Gantt Chart from Scratch

Frequently Asked Question

Frequently Asked Question

How do I change the language of Tom’s Planner? Tom’s Planner is available in the languages English, French, German, Spanish and Dutch. You can change the language of the app by changing the domain of the website that you are visiting. For English:…

Open & Save

The basics » Open & Save

You can save your schedule offline in a text file on your own computer or you can save your schedule online on one of our servers (in the cloud). When you choose to save your schedule online, it will be saved on our servers in the same way as for example your email is…


The basics » Grid » Dependencies

In a project, activities can be dependent on each other. For example: when you are building a house, the walls need to be built first before you can put a roof on top of them. When there is a delay during the construction of the walls you will have to delay the…


The basics » Grid » Columns

Columns can be inserted, moved, hidden, showed or deleted by right-clicking the left area in your schedule or right-clicking the header of the columns: You can adjust the width of each column by dragging the border between two columns with your mouse. There…

Rows and groups

The basics » Grid » Rows and groups

The (horizontal) rows in Tom’s Planner are usually used to list the activities in a project but they can also signify resources or assets in your schedule. You can organize your rows in several groups. Inside these groups you can indent rows to create sub…

Share and/or collaborate

Share and/or collaborate

There are different ways in which you can share & collaborate on projects. Collaborate As the owner of a project schedule, you can invite others to collaborate on it. To invite others, open the ‘My schedules’ window and click on the schedule you would like to…


The basics » Grid » Comments

You can add comments to time blocks and icons. Just right-click a time block and choose ‘insert new comment’ in the menu. After you have inserted a new comment a small red triangle will appear in the right top…

Filter and search

Filter and search

You can filter your schedule on texts, icon, date ranges and colors. You can start filtering your Gantt chart by clicking on the ‘filter/search’ button in the top toolbar. A window will open allowing you to enter texts and click on time block colors, icons…

Account & login

Account & login

You will be asked to login when you open the tool. To log in you will need a Tom’s Planner account which can be obtained by signing up at To change your email address, password, first name, last name and email preferences click on the…

Time blocks

The basics » Grid » Time blocks

The colored bars in the rows are called time blocks in Tom’s Planner. You can add time blocks to your schedule by right clicking on the grid and choosing the option ‘insert time block’. If you already have time blocks listed in your legend you can…

Ipad, Iphone and Android

Ipad, Iphone and Android

Tom’s Planner is compatible with the iPhone, iPad and Android devices. There is no need to download a app. Just open Safari on your device and go to and you are good to go. There are some small differences between the PC version and…

Navigate & scroll

Tutorial videos » Basics » Navigate & scroll

. In addition to everything that is highlighted in the video here above you can also use the ‘navigator’ to scroll through your charts quickly. This is especially useful when you have a really big chart. It is not included in the video because…


The basics » Plugins

If Tom’s Planner is too basic and you are in need of some advanced features? We are working on adding functionalities that you can turn on and off per account. The first, and for now only one, is the ‘Expand/Collapse all groups’ button. This plugin adds an extra…


The basics » Grid » Icons

Icons can be used to mark certain points in time like a milestone in a project. You can choose from a wide variety of icons. To insert them right click the grid and choose the option ‘insert icon’. If you already have icons listed in your legend you can…


The basics » Timeline

!(center) To change the layout and settings of the timeline right click the timeline and choose the ‘change timeline’ option in the menu or click the ‘schedule settings’ button in the…


The basics » Logo

You can add your own logo to your schedule. Just click the ‘schedule settings’ button in the button bar and click the legend tab in the window that appears. All previously uploaded logos will appear in the logo list. This enables you to reuse the uploaded…

Plan your first project

Plan your first project

With Tom’s Planner, you have found a great tool for creating project plans easily. But how do you actually plan a project? How do you know what tasks to include and how long they are going to take? If you’ve never planned a project before and need some quick…


The basics » Legend

You can turn the legend on or off in the schedules settings (which can be accessed through the toolbar). When you add time blocks or icons to your schedule, they will automatically be added to the legend. You can assign your own label to each color or icon. You can…


The basics » Printing

To get a printer-friendly version of your schedule, click the ‘print’ button in the toolbar. A print dialogue will appear on your screen that allows you to adjust the print settings of your schedule. You can select which print method you prefer: PDF or…

Import Google Calendar

Import & Export » Import Google Calendar

First export your Google calendars at A file will be downloaded to your computer with your calendars in it. The name of the file will start with your-google-email-address and end with ‘’.…

Import & Export

Import & Export

You can import Excel, MS Project, CSV (comma delimited) and JSON files or you can copy and paste tables from for instance Word documents or webpages into Tom’s Planner. You can export your schedule to MS Project, CSV, JSON, Excel, PDF or an image file. To import or…

Tutorial videos

Tutorial videos

We have made 12 tutorial videos to help you get started or help you dive deeper into Tom’s Planner. We kept them all under 3 minutes. If you use Tom’s Planner on a regular basis just take a half-hour off and go through them all. You will thank us later.…

Import/Export JSON

Import & Export » Import/Export JSON

JSON is the format in which the schedules are stored in the database. These files contain all the possible information in your schedule. You can use these files best if you want to make a back up or when you are a developer and want to integrate Tom’s Planner with…

Import tables from Word documents or Web Pages

Import & Export » Import tables from Word documents or Web Pages

This works in exactly the same way as importing data from Excel (see the previous page). The only difference is that you copy the data from for instance a Word document and not from an Excel spreadsheet: copy the contents of a table in Word Results might vary from…

Export to Excel & CSV

Import & Export » Export to Excel & CSV

Some need to knows when exporting Tom’s Planner schedules to Excel or CSV: For starters you should export one of your schedules to Excel or CSV, open the file with a spreadsheet program or text editor and just have a look around. The contents should mostly explain…

Export to image or pdf

Import & Export » Export to image or pdf

More details on the export to PDF and Image files can be found here.



Tom’s Planner enables you to create and share Gantt Charts online with drag&drop simplicity. Tom’s Planner can be used to schedule projects, events and manage assets or resources. For the basics and to quickly get started check out our introduction…

Import Excel (or any other spreadsheet application)

Import & Export » Import Excel (or any other spreadsheet application)

Importing Excel data is a simple three-step process: Step 1: Copy the contents of your excel document into Tom’s Planner. copy the contents of cells in Excel paste the contents of excel cells into Tom’s Planner Step 2: After…

Planing assets or resources

Planing assets or resources

Although Tom’s Planner was originally built for creating Gantt charts for projects, due to its flexible nature it is being used by thousands of our users to manage assets or resources as well. There is a wide variety of examples: rental…

Import MS Project

Import & Export » Import MS Project

If you choose to import an MS Project file you will be asked to upload a Microsoft Project file (the file with the ‘MPP’ extension) and it will automatically be opened in Tom’s Planner as a new schedule.

Getting started

Tutorial videos » Getting started

New to Tom’s Planner: Create a Gantt chart from scratch:


Tutorial videos » Advanced

Planning Assets or Resources Track Status & Progress Share & Collaborate online Publish and Print Filter and Find Become a Pro, Tips & Tricks

Tracking status and progress

Tracking status and progress

There are several ways to track status and progress in Tom’s Planner. In the video here above we show you a couple of these.