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Frequently Asked Question

Frequently Asked Question

How do I change the way dates and times are displayed? Click on the ‘my account’ link in the right top corner of the tool. At the bottom of the window that opens you can change the date and time settings. How do I change the font size? You can’t yet. We are…

Open & Save

The basics » Open & Save

You can save your schedule offline in a text file on your own computer or you can save your schedule online on one of our servers (in the cloud). When you choose to save your schedule online, it will be saved on our servers in the same way as for example your email is…

Dependencies

The basics » Grid » Dependencies

In a project activities can be dependent on each other. For example: when you are building a house, the walls need to be built first before you can put a roof on top of them. When there is a delay during the construction of the walls you will have to delay the…

Account & login

Account & login

You will be asked to login when you open the tool. To log in you will need a Tom’s Planner account which can be obtained by signing up at www.tomsplanner.com. To change your email address, password, first name, last name and email preferences click on the…

Rows and groups

The basics » Grid » Rows and groups

The (horizontal) rows in Tom’s Planner are usually used to list the activities in a project but they can also signify resources or assets in your schedule. You can organize your rows in several groups. Inside these groups you can indent rows to create sub…

Filter and search

Filter and search

You can filter your schedule on texts, icon, date ranges and colors. You can start filtering your Gantt chart by clicking on the ‘filter / search’ button in the top toolbar. A window will open allowing you to enter texts and click on time block colors,…

Comments

The basics » Grid » Comments

You can add comments to time blocks and icons. Just right click a time block and choose ‘insert new comment’ in the menu. After you have inserted a new comment a small red triangle will appear in the right top…

Columns

The basics » Grid » Columns

Columns can be inserted, moved, hidden, showed or deleted by right clicking the left area in your schedule or right clicking the header of the columns: You can adjust the width of each column by dragging the border between two columns with your mouse. There…

Share and/or collaborate

Share and/or collaborate

There are different ways in which you can share & collaborate on projects. Collaborate As the owner of a project schedule, you can invite others to collaborate on it. To invite others open the ‘My schedules’ window and click on the schedule you would like to…

Ipad, Iphone and Android

Ipad, Iphone and Android

Tom’s Planner is compatible with the iPhone, iPad and Android devices. There is no need to download a app. Just open Safari on your device and go to www.tomsplanner.com and you are good to go. There are some small differences between the PC version and…

Icons

The basics » Grid » Icons

Icons can be used to mark certain points in time like a milestone in a project. You can choose from a wide variety of icons. To insert them right click the grid and choose the option ‘insert icon’. If you already have icons listed in your legend you can…

Time blocks

The basics » Grid » Time blocks

The colored bars in the rows are called time blocks in Tom’s Planner. You can add time blocks to your schedule by right clicking on the grid and choosing the option ‘insert time block’. If you already have time blocks listed in your legend you can…

Plugins

The basics » Plugins

If Tom’s Planner is to basic and you are in need of some advanced features? Have a look at the plugin section. Just click on the ‘settings & plugins’ button in the top toolbar and select the plugin tab in the window that appears. You can add or remove…

Blue timeline

The basics » Blue timeline

To change the layout and settings of the timeline right click the timeline and choose the ‘change timeline’ option in the menu or click the ‘schedule settings’ button in the button bar. In the timeline setting dialogue you can choose the…

Plan your first project

Plan your first project

With Tom’s Planner, you have found a great tool for creating project plans easily. But how do you actually plan a project? How do you know what tasks to include and how long they are going to take? If you’ve never planned a project before and need some quick…

Logo

The basics » Logo

You can add your own logo to your schedule. Just click the ‘schedule settings’ button in the button bar and click the legend tab in the window that appears. All previously uploaded logos will appear in the logo list. This enables you to reuse the uploaded…

Legend

The basics » Legend

You can turn the legend on or off in the schedules settings (which can be accessed through the toolbar). When you add time blocks or icons to your schedule, they will automatically be added to the legend. You can assign your own label to each color or icon. You can…

Printing

The basics » Printing

To get a printer friendly version of your schedule, click the ‘print schedule’ button in the toolbar. A print dialogue will appear in your screen that allows you to adjust the print settings of your schedule. You can select which print method you…

Import & Export

The basics » Import & Export

You can import Excel, MS Project, CSV (comma delimited) and JSON files or you can copy and paste tables from for instance Word documents or webpages into Tom’s Planner. You can export your schedule to MS Project, CSV, JSON, Excel, PDF or an image file. To import or…

Tracking status and progress

Tracking status and progress

There are several ways to track status and progress in Tom’s Planner. In the video here above we show you a couple of these.

Introduction

Introduction

Tom’s Planner enables you to create and share Gantt Charts online with drag&drop simplicity. Tom’s Planner can be used to schedule projects, events and manage assets or resources. For the basics and to quickly get started check out our introduction…

Planing assets or resources

Planing assets or resources

Although Tom’s Planner was originally built for creating Gantt charts for projects, due to its flexible nature it is being used by thousands of our users to manage assets or resources as well. There is a wide variety of examples: rental…