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Import Outlook or Calendar(mac)
Import & Export » Import Outlook or Calendar(mac)
On a mac: First, open the calendar app. Then choose the ‘export’ option in the ‘file’ menu and save your calendar as a ical file. Then open Tom’s Planner. And then, click on the import/export button in the top toolbar in Tom’s…
Create a Gantt Chart from Scratch
Tutorial videos » Getting started » Create a Gantt Chart from Scratch
Frequently Asked Question
Frequently Asked Question
How do I change the language of Tom’s Planner? Tom’s Planner is available in the languages English, French, German, Spanish and Dutch. You can change the language of the app by changing the domain of the website that you are visiting. For English:…
Open & Save
The basics » Open & Save
You can save your schedule offline in a text file on your own computer or you can save your schedule online on one of our servers (in the cloud). When you choose to save your schedule online, it will be saved on our servers in the same way as for example your email is…
Dependencies
The basics » Grid » Dependencies
In a project, activities can be dependent on each other. For example: when you are building a house, the walls need to be built first before you can put a roof on top of them. When there is a delay during the construction of the walls you will have to delay the…
Columns
The basics » Grid » Columns
Columns can be inserted, moved, hidden, showed or deleted by right-clicking the left area in your schedule or right-clicking the header of the columns: You can adjust the width of each column by dragging the border between two columns with your mouse. There…
Comments
The basics » Grid » Comments
You can add comments to time blocks and icons in the grid, and you can add them to the fields on the left of the chart. Just right-click a time block, icon, or one of the fields on the left in a row and choose ‘insert new comment’ in the menu. …
Account & login
Account & login
You will be asked to login when you open the tool. To log in you will need a Tom’s Planner account which can be obtained by signing up at www.tomsplanner.com. To change your email address, password, first name, last name and email preferences click on the…
Rows and groups
The basics » Grid » Rows and groups
The (horizontal) rows in Tom’s Planner are usually used to list the activities in a project but they can also signify resources or assets in your schedule. You can organize your rows in several groups. Inside these groups you can indent rows to create sub…
Share and/or collaborate
Share and/or collaborate
There are different ways in which you can share & collaborate on projects. Collaborate As the owner of a project schedule, you can invite others to collaborate on it. To invite others, open the ‘My schedules’ window and click on the schedule you would like to…
Ipad, Iphone and Android
Ipad, Iphone and Android
Tom’s Planner is compatible with the iPhone, iPad and Android devices. There is no need to download a app. Just open Safari on your device and go to www.tomsplanner.com and you are good to go. There are some small differences between the PC version and…
Plugins
The basics » Plugins
If Tom’s Planner is too basic and you are in need of some advanced features? We are working on adding functionalities that you can turn on and off per account. The first, and for now only one, is the ‘Expand/Collapse all groups’ button. This plugin adds an extra…
Time blocks
The basics » Grid » Time blocks
The colored bars in the rows are called time blocks in Tom’s Planner. You can add time blocks to your schedule by right clicking on the grid and choosing the option ‘insert time block’. If you already have time blocks listed in your legend you can…
Filter and search
Filter and search
You can filter your schedule on texts, icon, date ranges and colors. You can start filtering your Gantt chart by clicking on the ‘filter/search’ button in the top toolbar. A window will open allowing you to enter texts and click on time block colors, icons…
Icons
The basics » Grid » Icons
Icons can be used to mark certain points in time like a milestone in a project. You can choose from a wide variety of icons. To insert them right click the grid and choose the option ‘insert icon’. If you already have icons listed in your legend you can…
Navigate & scroll
Tutorial videos » Basics » Navigate & scroll
. In addition to everything that is highlighted in the video here above you can also use the ‘navigator’ to scroll through your charts quickly. This is especially useful when you have a really big chart. It is not included in the video because…
Logo
The basics » Logo
You can add your own logo to your schedule. Just click the ‘schedule settings’ button in the button bar and click the legend tab in the window that appears. All previously uploaded logos will appear in the logo list. This enables you to reuse the uploaded…
Timeline
The basics » Timeline
!(center)https://manula.r.sizr.io/large/user/7590/img/emptyline.png To change the layout and settings of the timeline right click the timeline and choose the ‘change timeline’ option in the menu or click the ‘schedule settings’ button in the…
Plan your first project
Plan your first project
With Tom’s Planner, you have found a great tool for creating project plans easily. But how do you actually plan a project? How do you know what tasks to include and how long they are going to take? If you’ve never planned a project before and need some quick…
Import Google Calendar
Import & Export » Import Google Calendar
First export your Google calendars at https://calendar.google.com/calendar/r/settings/export. A file will be downloaded to your computer with your calendars in it. The name of the file will start with your-google-email-address and end with ‘.ical.zip’.…
Printing
The basics » Printing
To get a printer-friendly version of your schedule, click the ‘print’ button in the toolbar. A print dialogue will appear on your screen that allows you to adjust the print settings of your schedule. You can select which print method you prefer: PDF or…
Legend
The basics » Legend
You can turn the legend on or off in the schedules settings (which can be accessed through the toolbar). When you add time blocks or icons to your schedule, they will automatically be added to the legend. You can assign your own label to each color or icon. You can…
Import & Export
Import & Export
You can import Excel, MS Project, CSV (comma delimited) and JSON files or you can copy and paste tables from for instance Word documents or webpages into Tom’s Planner. You can export your schedule to MS Project, CSV, JSON, Excel, PDF or an image file. To import or…
Tutorial videos
Tutorial videos
We have made 12 tutorial videos to help you get started or help you dive deeper into Tom’s Planner. We kept them all under 3 minutes. If you use Tom’s Planner on a regular basis just take a half-hour off and go through them all. You will thank us later.…
Export to image or pdf
Import & Export » Export to image or pdf
More details on the export to PDF and Image files can be found here.
Import/Export JSON
Import & Export » Import/Export JSON
JSON is the format in which the schedules are stored in the database. These files contain all the possible information in your schedule. You can use these files best if you want to make a back up or when you are a developer and want to integrate Tom’s Planner with…
Import tables from Word documents or Web Pages
Import & Export » Import tables from Word documents or Web Pages
This works in exactly the same way as importing data from Excel (see the previous page). The only difference is that you copy the data from for instance a Word document and not from an Excel spreadsheet: copy the contents of a table in Word Results might vary from…
Export to Excel & CSV
Import & Export » Export to Excel & CSV
Some need to knows when exporting Tom’s Planner schedules to Excel or CSV: For starters you should export one of your schedules to Excel or CSV, open the file with a spreadsheet program or text editor and just have a look around. The contents should mostly explain…
Introduction
Introduction
Tom’s Planner enables you to create and share Gantt Charts online with drag&drop simplicity. Tom’s Planner can be used to schedule projects, events and manage assets or resources. For the basics and to quickly get started check out our introduction…
Advanced
Tutorial videos » Advanced
Planning Assets or Resources Track Status & Progress Share & Collaborate online Publish and Print Filter and Find Become a Pro, Tips & Tricks
Basics
Tutorial videos » Basics
Timeline Settings Select ‘things’ in Tom’s Planner Navigate & scroll Organize your activities
Import Excel (or any other spreadsheet application)
Import & Export » Import Excel (or any other spreadsheet application)
Importing Excel data is a simple three-step process: Step 1: Copy the contents of your excel document into Tom’s Planner. copy the contents of cells in Excel paste the contents of excel cells into Tom’s Planner Step 2: After…
Import MS Project
Import & Export » Import MS Project
If you choose to import an MS Project file you will be asked to upload a Microsoft Project file (the file with the ‘MPP’ extension) and it will automatically be opened in Tom’s Planner as a new schedule.
Planing assets or resources
Planing assets or resources
Although Tom’s Planner was originally built for creating Gantt charts for projects, due to its flexible nature it is being used by thousands of our users to manage assets or resources as well. There is a wide variety of examples: rental…
Getting started
Tutorial videos » Getting started
New to Tom’s Planner: Create a Gantt chart from scratch:
Tracking status and progress
Tracking status and progress
There are several ways to track status and progress in Tom’s Planner. In the video here above we show you a couple of these.